Residential Real Estate Transaction Coordination Services
Residential Real Estate Transaction Coordination Services
Reliable real estate transaction coordination services provided through Totally TC, LLC and may be performed by Dana Crane or other qualified independent contractors assigned by the company. All TC clients are contracted and onboarded through Totally TC, LLC. For more information about services provided, visit https://www.totallytc.com
Contract
Compliance
Deadline
Tracking
Document
Management
Communication
& Follow Up
I support real estate agents and investors by managing transaction details, coordinating inspections, and keeping deadlines on track. I communicate professionally with all parties, ensure documents are delivered promptly, and help keep clients informed while respecting your relationships.
How I Can Support You
Contract Compliance
Review contract for compliance, disclosures, initials, signatures, & dates, and contingencies, and submit completed files to the broker
Distribute contracts and transaction documents to all parties
Collect and share earnest money deposit (EMD) documentation
Collect addendums and and route appropriately for required signatures
Review the preliminary settlement statement before final approval (final accuracy remains the responsibility of the closing parties)
Deadline Tracking
Confirm earnest money deposit (EMD) has been received
Track loan progress from application through clear to close
Schedule home, termite, HVAC, septic, and well inspections as directed by the agent (includes calendar invites for agent and client). Notify agents of inspection details.
Obtain inspection reports, repair addendums, contingencies, and other relevant documents prior to deadlines. Distribute to appropriate parties.
Order and distribute HOA resale documents and CC&Rs when applicable. Review for violations, notify the agent if needed, and confirm the Buyer's Acknowledgement is received.
Coordinate title, survey, and closing preparation
Schedule the final walk through and closing with calendar invitations
Confirm all parties are ready for closing
Document Management
Review contracts and submit completed files to the broker*
Distribute contracts and transaction documents to all parties
Collect and share earnest money deposit (EMD) documentation
Ensure inspection reports are complete and copies obtained and provided to appropriate parties.
Collect addendums and and route appropriately for required signatures
Gather repair receipts and coordinate pre closing documentation
Review the preliminary settlement statement before final approval (final accuracy remains the responsibility of the closing parties)
Confirm closing, funds disbursement, and deliver the complete closing package
Communication & Follow up
Through every step of the transaction, I am diligent with communication and follow up with all applicable parties to ensure critical deadlines are exceeded, and reports are obtained and distributed on time.
For you & your clients
Real time updates for you and weekly updates for your & clients
Coordinate inspections & final walkthrough
Provide information in preparation for closing, including utilities, change of address, etc.
Confirm closing is complete and provide executed settlement statement & closing package to agent & client
Send post closing email to clients requesting an agent review
Send New Year follow up email to past clients highlighting services
Send home anniversary email to buyer to maintain client relationship
LOCAL
Local to Hampton Roads area. Serving VA
DILIGENT
I manage the moving parts so nothing falls through the cracks.
RELIABLE
I anticipate needs and keep transactions moving forward.
Time-Saving
You get hours back to focus on what grows your business.
My extensive background in real estate and mortgage has given me a deep understanding of the many moving parts in a transaction. With the clock ticking, I handle every detail with precision. From ordering inspections and managing documentation compliance to communicating with all parties, I keep everyone on the same page to ensure a smooth experience for you and your client.